Never Lose Track: How SOLVED Simplifies CPE Documentation for Texas Educators

Introduction: Texas educators are required to maintain written documentation of all Continuing Professional Education (CPE) activities—such as certificates, transcripts, or attendance logs—per 19 TAC §232.16(a). This means every workshop, online course, or training you complete for credit must be recorded and saved. Logging, organizing, and retrieving these records during certificate renewals or audits can become time-consuming and stressful for busy teachers.

The Challenge: Tracking Professional Development

• Hundreds of hours to track: A typical classroom teacher in Texas must complete 150 CPE hours every five years to renew their standard teaching certificate. Educators with additional roles (like principals or counselors) face even higher requirements (up to 200 hours), so the volume of professional development is substantial.
  
  
• Scattered certificates: CPE certificates often come from multiple providers in different formats (emails, PDFs, printed copies). It’s easy to misplace a certificate or forget which folder you saved it in. TEA does provide a generic CPE tracking form for educators, but manually logging every activity across various sources is tedious and prone to error.
  
  
• High stakes for missing documentation: During an audit, missing documentation for even a few CPE hours can lead to serious consequences, such as your certificate being flagged or inactivated until you provide proof. Educators have experienced renewal delays and panic when they realize a certificate is lost. In short, lacking proper records can jeopardize your compliance with state requirements and disrupt your teaching credentials.
  
  

How SOLVED Eases This Pain

SOLVED Consulting tackles the documentation nightmare head-on with an automated tracking solution:

• Monthly CPE summary emails: Each month, SOLVED sends you a streamlined email report that summarizes all CPE credits and certificates you earned in that period. No more guessing what you’ve completed—every course you finish through SOLVED is itemized for you.
  
  
• Complete details at a glance: The monthly report is formatted clearly with the course title, date, credit hours, and your certificate attached for each CPE activity. You’ll never have to hunt through your inbox or file cabinets for a certificate – it’s already collected for you in one email.
  
  
• Always audit-ready: By centralizing your records, SOLVED ensures you stay fully compliant with 19 TAC §232.16(a). Your documentation is organized and backed up, so if you’re ever audited by TEA, you can quickly pull up the reports and show written proof of all CPE activities without breaking a sweat.
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Benefits of This Monthly Email

• ✅ Compliance made effortless: SOLVED’s monthly email system takes care of the record-keeping for you. You no longer have to manually compile binders or spreadsheets of CPE certificates – the required documentation is automatically maintained and updated on your behalf.
  
  
• ✅ Instant visibility into hours: Each report gives you a quick snapshot of how many CPE hours you’ve earned versus how many you need. This instant insight helps you plan your professional development activities proactively, so you’re never short of hours when renewal time comes.
  
  
• ✅ Peace of mind during renewal or audit: With all your certificates in one place, you can approach your Texas Education Agency (TEA) certificate renewal or a random audit with confidence. The next time you’re asked to verify your CPE hours, you can simply forward your SOLVED summary email – everything the auditor needs (titles, dates, provider info, hours) is right there.
  
  

CPE Courses You Can Track Through SOLVED

SOLVED offers an extensive online catalog of 40 hours of free CPE courses for Texas educators, all of which are tracked automatically through our system. This catalog covers a wide range of topics to meet state requirements and educator interests. For example, you can earn and track credits from:

• Integrated Co‑Teaching (ICT) courses – A series of courses (up to 6 CPE hours each) focusing on effective strategies for co-teaching in inclusive classrooms. These courses help general and special educators collaborate, plan together, and support students with diverse needs in an ICT setting.
  
  
• Social-Emotional Learning (SEL) series – Multiple modules such as “The Importance of Social Emotional Learning” and “How to Create the SEL Classroom” that delve into fostering student self-awareness, emotional regulation, and building a positive classroom climate. Each module comes with actionable techniques and a certificate for your CPE portfolio.
  
  
• Culturally Responsive Teaching (CRT) and Family Engagement – Training modules on culturally responsive pedagogy, relationship-building with diverse student communities, and strategies for involving parents and families across different environments. These courses are self-paced and provide downloadable certificates upon completion.
  
  
• And more... – SOLVED’s catalog is continually expanding, including topics like digital literacy integration, support for emergent bilingual learners, and other high-impact teaching practices. Every course is TEA-approved for CPE credit and tracked for you automatically.
  
  

Streamline your certification process starting now. Don’t let paperwork and lost certificates put your teaching license at risk. Schedule a free walkthrough of SOLVED’s CPE courses and monthly documentation email system today, and see how easily you can stay organized and compliant with Texas CPE requirements!